Minutes of the Danvers Youth Soccer Oct. Board Meeting

October 1, 2008

 

Attending:   David Tye, Diane MacInnis, Jeff MacInnis, Maureen Merritt, Sharon Pollock, Frank Missett, Tracy Smith, Jeff Chambers, Megan Chambers, Loren Rocker, Brian Harrison,  Bob Gabel, Tom McNulty, John O’Connor, Rosa Kowalski, Neal Hovey, Rich Sterchele, Mike Blanch, Patty Powers, Dave Kamens,  Ged White, Bob Gilmore, Chris George, Brian Armand, Janet Gargan, Michelle Gilliss, Rob Fitzgerald

 

 27 people attended the meeting.

 

The meeting was called to order by President David Tye at 7:34 PM.

 

Secretary’s Report - Maureen Merritt

September, 2008 meeting minutes have been posted on the website. Jeff Chambers made a motion to accept Sept.,2008 minutes; seconded by Tom McNulty; motion accepted.

 

President’s Report  - Dave Tye

The president welcomed the many newcomers who attended the meeting.  The Annual Meeting is scheduled for November.  All board positions are open for nomination.  Dave asked for patience while the Long Term Planning Committee completes their proposed by-law revisions.  All the proposed director positions will be specified in the revised by-laws.

 

Registrar’s Report- Jeff MacInnis for Dianne MacInnis

Dianne presented a 10 year chart that shows declining registrations.  There could be several reasons for the downward trend including the re-emergence of the popularity of youth football, a greater number of youth sports that are now available to choose from (e.g. Lacrosse, football accepting 3rd graders for the past couple of years) and possibly demographics to name a few.  Sports Pilot, the online registration program that the board recently voted in to purchase, will be up and running before Spring Registrations begin.  

                                                                       

Treasurer’s Report – Sharon Pollock

The October, 2008 Treasurer’s report was presented.  There was a $6,000 field expense paid to Danvers High School from the DIT budget.  DYS was obligated to pay $2,000 per year for 2006 through 2008.  The year-to-date operating loss stands at $22,958, which is largely offset by DIT income.  Jeff Chambers made a motion to accept October, 2008 Treasurer’s report; seconded by Frank Missett; motion passed without opposition.   

 

VP Administration Report – Jeff MacInnis

One U10 boy’s game per week has been re-scheduled to Gates from Plains Park.  Jeff reported that a U7 Boys coach has suggested holding a jamboree for U7 players as a way to provide more games this season as we have had 2 weeks rained out so far in the fall.  Details are being worked out.

 

 

VP Operations Report – Frank Missett

Field painting expense will go down because we are using one less field now that some U10 games have been rescheduled to Plains.  There has been some vandalism at Gates.

 

Travel Director’s Report– Dave Kamens

Not much going on.  Patty Powers suggested sending flyers to the high school to advertise spring soccer for U16 and above.

 

COMMITTEE REPORTS:

 

Uniforms– Loren Rocker-no report

 

Danvers Invitational– Jeff Chambers-no report

 

Scholarships- Janet Gargan

Have received a few thank notes.

 

DSSSFestival -Jeff Chambers

44 teams have been registered.  Need another U8 girl’s team.   Things are falling into place nicely.  Jeff will be putting a crew together for the Friday before for setting up the tournament.

 

Social– Sharon Pollock

Approximately 17 tables have been reserved.  Sharon, Brian and their committee have been promoting the Dance at game sites, through email, in the newspaper and on DCAT. 

 

DYS Night at Danvers High Soccer

Sue Dirks is coordinating the Girls’ U8 night and Chris George is coordinating the Boys’ U8.  The make-up date for the girls’ night is October 11th.

 

Pictures- Maureen Merritt

We had a beautiful weekend for pictures.  Travel pictures ran behind in the morning due to first team arriving late.  A couple of teams did not show up.  Other than the Travel pictures running behind schedule for a short time, there were no complaints.  We will ask for another photographer for Travel pictures next year.

 

Touchline– Bob Gilmore

Bob did another great job with the Fall, 2008 Touchline.  Bob will continue on as Touchline editor.

 

 

Long Term Planning -  Neal Hovey

Neal and his committee have been meeting regularly to review the by-laws and compliance, the operating budget and the vision of the association.  A significant amount of work has been done to date.  The committee will be presenting the revised by-laws at the monthly meeting on November 5th.  Neal gave an overview of some of the new director titles that the LTP committee is proposing.  The intent of creating more titled director positions is to get more people involved and to divide the workload of several of the officers’ positions (e.g. VP – Administration) The committee welcomes input, questions and concerns.  It was asked who the proposed, revised by-laws would be shared with before the November meeting.  It was decided that we share the proposed revisions to the BOD and coaches.

 

ITC – Tom McNulty

The committee has put together 7, U10 teams and 3, U8 teams.  They made all of the teams balanced.  All of the coaches have registered their teams for either Peabody or North Andover.  The coaches still need to register their teams for the Festival.

 

New Business - none

 

 

Motion to adjourn by Jeff MacInnis; seconded by David Tye.  Meeting adjourned at 9:10 PM.

 

Minutes taken by Secretary, Maureen Merritt