Minutes of the
Attending: David Tye, Jeff
MacInnis, Diane MacInnis, Dave Kamens, Maureen Merritt, Sharon Pollock, Frank
Missett, Jeff Chambers, Megan Chambers, Janet Gargan, Loren Rocker, Brian
Harrison, Bob Gilmore, Brian Armand, Tom McNulty, Neal Hovey, Tracy Smith, Bob
Gabel, Patty Powers, Chris George, Rosa Kowalski, John Barrows, John O’Connor,
Al Gianetta, Mike Blanch, Brian Lejuene, Michelle Gilliss, Manny Lopes, Rob
Fitzgerald, Tom McNulty
30 people attended the meeting.
The meeting
was called to order by President David Tye at
Secretary’s Report - Maureen Merritt
A thank you
note from Kristina Davis, a 2008 DYS scholarship recipient, was read and passed
around to the attendees. October, 2008
meeting minutes have been posted on the website. Jeff Chambers made a motion to accept October,
2008 minutes; seconded by Jeff MacInnis; motion accepted.
Treasurer’s Report – Sharon Pollock
The November, 2008 Treasurer’s report was presented. Janet Gargan gave notice that in the future
the church needs to be paid at the beginning of the year. We have a large operating budget deficit,
even with the DIT net profit offset.
David Tye commented that we will need to look carefully at the next
budget. Tom McNulty made a motion to
accept November, 2008 Treasurer’s report; seconded by Brian Harrison; motion
passed without opposition.
VP Administration Report – Jeff MacInnis
The season ended uneventfully. There is a possibility of a licensing course
being available at
VP Operations Report – Frank Missett
Frank
thanked the following people for donating their time to help in the setup and
closing of the various DYS game sites for the 2008 calendar year:
Brett Amico
and his son, Brian Harrison and family, Tom McNulty, Tom Maher
and his son Ryan, Pat Driscoll, Paul Honka, Gary Larsen, Tom Rafferty,
Brian Armand, Jeff MacInnis, Kevin Mallon, John Barrows, Mike Blanch, Sharon
Clement, Gene Baker, Manny Lopes, Rob Fitzgerald, Jay Pierce, Ged White, Mike
Ambeliotis, Chris George, Kevin Mallon, Cedric Buettner, Kevin Mallon, Mike
Ward and Michele Lejuene. He also thanked the Equipment Committee for
their efforts: Brian Armand and family, Jeff MacInnis, Dave Kamens, Frank
Missett and family, James Missett and Brian Harrison
Registrar’s Report- Dianne MacInnis
Contract has been signed with
Sports Pilot. Link and instructions will
be on the DYS website. There were a few
questions regarding how the online registration form will be set up. It will be very similar to the form being
used now.
Travel Director’s Report– Dave Kamens
The fall season has ended. Everything went reasonably well. The next task at hand is the spring travel
registrations.
Mike
Blanch and Brian Lejuene
The two Travel coaches spoke on behalf of a
parent with a concern. A parent on their
team was contacted by a board member regarding a past situation with their team
that was thought to be resolved. The
parent and coaches are concerned as to why the board member contacted this
parent. Dave Tye will speak to the
coaches privately after the meeting. Dave
explained that, if passed, the by laws being presented this evening will
provide a policy to deal with these kinds of situations in the future.
President’s
Report - Dave Tye
David Tye
received a thank you note from Kevin Gabel, another 2008 DYS scholarship
recipient last month.
COMMITTEE REPORTS:
Uniforms– Loren Rocker-no report
Scholarships- Janet Gargan-no report
DSSSFestival
-Jeff Chambers
A crew will
be setting up on Friday. Games have been
shortened by 6 minutes to avoid delayed start times. Jeff passed around the 2008 tournament patch. $12,000 has been donated to Operation Troop
Support over the past two years.
Social– Sharon Pollock
The board
gave
Pictures- Maureen Merritt – no report
Touchline– Bob Gilmore- no report
Long Term
Planning (LTP) Committee- Chairman, Neal Hovey
Proposed
By-Law Changes Presentation:
Neal noted that the committee met for more
than 20 hours and completed many additional hours via emails to complete these
proposed By Law revisions that the committee feels will contribute to the
betterment of DYS. In addition to Mr.
Hovey, the LTP committee included: David
Tye, Jeff MacInnis, David Kamens, Frank Missett, Sharon Pollock, Maureen
Merritt, John Barrows and Tom McNulty. The
LTP sent the proposed by laws out to the BOD and coaches several days before
this meeting. The feedback that came
from a very small number of people was helpful.
Neal distributed copies of the old and new by
laws as well as the organizational chart that the LTP created. Neal proceeded to review the new By Laws,
Article by Article, and highlighted the changes/additions as compared to the
existing By Laws. Neal discussed all the
director positions that the committee felt would best meet the needs of
DYS. Janet Gargan questioned why the DIT
director was not among the titled directors listed. Jeff Chambers had concerns about the age
group directors. Neal explained that the proposed By Laws give us the
flexibility to add director positions as we see fit. Rob Fitzgerald suggested adding a permanent
titled role for marketing DYS. Brian
Armand suggested adding language to convey that not all positions need to be
filled at the AGM, but rather can be voted in periodically at regular meetings.
Dianne MacInnis questioned if the LTP
discussed whether there should be previous BOD tenure qualifications to hold
the President’s position. Jeff Chambers
suggested making a tenure qualification for all Executive board positions. Neal countered that diligent work by the
President appointed Nominating Committee is a safeguard in place to produce an
appropriate slate of candidates at all positions. Regarding nomination and election, Jeff
Chambers was concerned that under the proposed election by laws contested
positions would leave one of the candidates without a position. Bob Gabel suggested changing the language of
when AGM is to be held. Jeff Chambers
suggested changing the language of Article VI, Section 2 to give the board the
ability to name other committees to be comprised of directors only.
Neal then turned the meeting over to President,
Dave Tye, who went through the changes/suggestions from the meeting attendees,
which had been recorded by the Secretary as they were suggested. Dave presented each change noted. Additional discussion was accepted from the
floor. The attendees came to a consensus
on each discussion item and ultimately agreed on how the language of certain
items would be changed.
Neal Hovey made a motion to accept the
proposed, revised By Laws with agreed upon changes; seconded by Dave Kamens;
motion passed unanimously.
Motion to
adjourn by Jeff MacInnis; seconded by David Tye. Meeting adjourned at
The next
meeting is the Annual General Meeting:
Wednesday, Nov.19th at
Minutes
taken by Secretary, Maureen Merritt