DYS Board of Directors Meeting

May 7, 2003

Minutes

Attendance:

Officers: Directors: Coporates:

Jeff Chambers John Barrows Brett Amico

Larry Davis Tom Conway Andrea Costa

Neal Hovey Ernie Dion Dave Kamens

Janet Gargan Bob Gabel Tom Laughlin

Bruce Ocko Mike Gilbert Ed Wisniewski

Laura Davis Tom Guidi

1. Secretary’s Report:

April Minutes were accepted as written and are posted on website.

2. Treasurer’s Report:

Tripoli & Grandmaison are working on DYS taxes and will file the federal return by May 15^th deadline. During this process a discrepancy has been found. Bruce Ocko has ordered an accounting statement from Danvers Savings bank for 2001-2002 for both DYS and DIT accounts. It is generally felt that this a simple accounting error of some expense or income not recorded correctly. As soon as error is found we will be notified. Cash report and activity to date presented and accepted as written.

3. Operations:

Mix up on Plains storage key brought to our attention, replacement keys given to Jeff Chambers. Passed in quote for the YMCA field and parking lot finish work. (Cedar guard rail and cutting back of brush for more room and parking) Called four other landscapers, three were too busy to take on any new work, fourth had no reply. Call in to town to grade Gates lot before tournament.

4. Administrations:

Discussed the U-10 Topsfield/Danvers program. Some problems have been noticed. Number one mistake was the scheduling inadvertently did not allow the Topsfield teams to play each other at all. This can be easily corrected for next season. As to the lack of sideline rules in Topsfield, someone will speak to Norm Banville. In regards to the more competitive play of the Topsfield teams up until this season they were in the ECYSA so it will take a little time to get coaches and players to the friendlier play style. As to referee problems, It was suggested that any coach that feels the referee did not do a proper job they should go to the ECYSA website, click onto the referee site and fill out a referee complaint form. Also discussed having board level age group division directors at the intramural level to handle putting teams together and making schedules. It would be required that these directors come to all board meetings.

5. Registration:

MYSA fees are paid in full for spring. Walk-in registration has been held on two nights so far and two more are scheduled, May 8^th and June 10^th in the high school café, 6:30 – 8:00 PM. So far there has been 130 walk-in’s, 100 mail-ins and about 50 at try-outs.

6. Travel:

A big Thank-You to Brett Amico for running try-outs. The first two nights had 172 players show up. 21 U-12Bjr, 32 U-12Gjr, 20 U-14Bsr, 27 U-14Bjr, 38 U-14Gsr and 34 U-14Gjr. Mass Pro were at tryouts and did evaluate, DYS was told that we one of the best run tryout’s in the state. Need more evaluators for all four of the remaining nights. Team formation meetings will be held in early June, a e-mail will go out as to when and where. Jeff Chambers will represent Danvers in the upcoming ECYSA AGM. Board voted for him to vote for term limits of officers at ECYSA. It was also discussed that no is to blame Bob Trudeau in the U-14GA game issue. He did go to bat for us but had no say in the final decision. Hopefully this kind of issue will not happen again.

7. DIT:

Last minute field problems mean that we will not be using the stadium for DIT games. We have shifted games to Smith. E-mails will be sent out to the affected teams contact coach explaining the switch. Still missing 4 teams, U-8G, U-12BA, U-12GA and U-14BA. Will look at Lynn’s overflow to fill and send out e-mails to town directors. Next DIT meeting will be held at the Prep for volunteer phone calls. We need site coordinators for Smith, St. John’s Prep and a 2^nd for John George. Board approved the purchased of walkie/talkies and tents.

8. Touchline:

The Touchline has been mailed out. A special Thank-You to Tom Guidi and his family for this accomplishment.

9. ITC.

The U-7 status is at 34 players, should result in 4-5 teams.

10. Scholarships:

So far we have received 17 applications, 5 boys and 12 girls. Only 2 boys and 4 girls fall into DYS guidelines of staying in DYS thought-out high school. Decisions to be made soon.

11. New Business:

Committee usage was discussed. Need new lists along with e-mails and phone numbers for committee heads and to post on web site. August meeting and cookout will be held at the Gargan’s, a date will be announced. A request that we put a link on our website for a relative of a DYS coach’s website was declined as we would prefer not to be linked with this site.

Meeting ended at 10:30 PM

Next meeting June 4, 2003 @ 8:00 PM at Maple Street Church