March
4, 2009 Meeting
Attending: Jeff
MacInnis, Dianne MacInnis, Tom McNulty, Tracy Smith, John Barrows, Janet
Gargan, Frank Missett, Al Giannetta, Bob Gilmore, Dave Kamens, Jeff Chambers,
Megan Chambers, John O’Connor, Maureen Merritt, Sharon Pollock, Loren Rocker,
Rosa Kowalski
17 people attended the meeting
Meeting called to order at
Secretary’s report: Rosa Kowalski
Rosa Kowalski requested a motion to accept
President’s report: Jeff MacInnis
Jeff MacInnis stressed the importance of e-mail etiquette. Please do not reply to all. New positions, the distribution of duties and work load take time to learn. Please be patient. Give directors time to get things moving.
Jeff got some complaints that some U7 & U8 teams were too competitive. It has to be opened t everyone. The objective of DYS is to develop players while having fun, not to win games.
David Tye spoke and wanted to stress that this league is opened to all skill levels. It’s better not to segregate until U12. DYS has to be accessible to all players and therefore it is for everyone.
Jeff MacInnis suggested DYS explore opportunities for registered players to practice/play soccer during the winter months. an indoor league? Or about indoor skills? DYS needs to find a location for this to happen.
DYS got a check for $750 from Verizon (the VIP program). This was initiated from Greg Unczur. Frank Missett makes a motion to send a thank you.
Registrar: Andrea Costa –not present
Andrea’s written report to the secretary: Registration night on 2/27 was successful. Bob Gilmore attended and reported back that 10 people were interested in registering, 8 of which had never played before. Bob pointed them to the sports pilot website to register.
As of earlier today the sports pilot web site shows that we have 14 new registrations. I have gotten a lot of email asking whether or not fall players had to register again for the spring, thus the website changes. Even after the changes were made I got some similar inquiries.
Treasurer’s report: Maureen Merritt
Maureen submitted treasurer’s report. She gave a brief description on what was spent
in the month of February. She did close
out two CD’s at the bank in anticipation of paying the Town of
VP of Intramural’s report: Sharon Pollock
Sharon and Dave Kamens met with representatives from the
towns of Lynnfield and . Balanced teams from each town would play
games on Sundays for the fall/spring seasons.
There are 18 fields available:
15 in
2 in Lynnfield
1 in
Janet Gargan made a comment that they used to travel with Topsfield/Hamilton and Middleton. We need to be organized. Dave Kamens wants the teams to each have cards with a roster. He’s hoping that this type of league will keep kids interested in soccer and keep them in soccer. The games will be on Sundays, mixed teams, there won’t be much different then what we do know except to play against other towns.
Tom McNulty wanted to remind the board that the reason why we originally discontinued with Middleton/Topsfield was that teams wouldn’t show up or not enough players in each team.
Dave Kamens made a motion to go forward with the concept of quasi travel for the U10 boys and girls. Loren Rocker seconds, all in favor, no opposition.
Intramural season starts April 19th.
VP of Travel: Dave Kamens
Proposed tryout dates are:
5/1 – boys all ages
5/3 – girls all ages
5/15 – girls all ages
5/17 – boys all ages
This will give everyone two tryouts.
Travel begins 4/11-U12 & U14, 4/19-U16&U19
Late registrations we should tack on add’l fee. There could have formed 3 teams if people had
registered early, instead we have 2 teams of 22 kids.
VP of Operations: Frank Missettt
Vandalism occured @ Gates Field. The door was taken off the shed and soccer nets wore thrown on the trees. Police suggested that we post no trespassing signs, put in solar lights. Frank asked people to look at @ Gates when driving by.
Plains field-the utility department worked on a telephone pole and ruined that section of the field. The utility department is going to fill in the holes to repair it.
Gates field-moving nets off the field have helped. The $7500 form prior year was money well spent. The fields are in good condition.
Thorpe field- the $120K will open to soccer in the fall 2009. We still will keep Aggie; we don’t want to lose that field incase we need it.
Smith field-the U7-U10 practices and games occur there. We need to improve that field. The back and front of the fields need improvements. Jack has checked the soil quality and it’s at a good level. We need to fix some low spots. We need to bring in some soil, reseed, and fertilize it. There needs to be a potty pad, something presentable, replace gates and put some signage. The brush needs to be cut back to make more room. Jack will place sprinklers there so the money spent there will not get to waste. $7500 will do all that (no more than that). Frank makes a motion for a capital expenditure up to $7500 to refurbish Smith. Diane Macinnis seconds it. All in favor, no opposition.
Exec VP: Neal Hovey, not present
Purchasing agent: Kevin Mallon, not present
Frank Missett stressed if any one needs to buy items to contact Kevin Mallon.
Safety Officer: Megan Chambers
Nothing to report
Compliance Officer: Tom McNulty
He made a call to the auditors regarding the annual report
that is missing. There was talk about
DYS doing its own CORI checks so we could save some money. It doesn’t matter because either way MYS is
going to charge DYS. There is no point
on us doing it.
Director Intramural Coach/Player Development: Manny
Lopes
Manny referred to what
DIT Coach/Player Development: John Barrows
John has started coach’s clinic at the armory. The clinic stressed warm ups and stretching. There were 10 coaches present. There are two more clinics coming up for
players (MPS and a keeper one).
Director of Publicity: Bob Gilmore
He attended open registration at the High School and he had wished he had some registration forms. He did guide them to go to the website and they could register there. He came up with the idea of purchasing a hanging banner for down-town. The town will hang it for us for free; all we have to do is supply the banner. He got a quote from Signarama for $500. Bob Gilmore made a motion to get a sign for $500, Diane Macinnis second it. All in favor, no opposition. Jeff MacInnis made a point to say that it’s a capital expenditure because we could have this sign for a long time.
Bob Gilmore wants to implement a prize for someone that brings a friend to soccer and he/she could win something. $50, gift certificate to Dick’s, Neatco, or an Amex card could be the drawing. Jeff MacInnis wants more detail to be brought to the next meeting.
Bob Gilmore will get a mini touch line out in April. In the touchline he will talk about the Breaker’s tickets, inform people to go to the website. The e-mail blasts do get people to go to the web site.
Intramural Tournament Director: Dianne MacInnis
. More than ˝ are playing it.
Director of Fundraising: John O’Connor
The committee has met for the first time and focused on DIT’s priority. Sponsorships, donations, publicity etc.
They looked at long term and short term goals and fundraising. The apparel program-looking at 16-19 items that are hot, pricing for the items – what profit margins. If we sell apparel how do we distribute it? They looked at action photos to be taken during DYS intramural season, where they would create a DVD for each team in each division and then sell it as a fundraiser at the end of the year.
They would also have different categorries of sponsorships,
such as, web site sponsors and goal banners sponsors. John also asked if anyone knows of a
corporation from the past years provided donations through the VIP
program. Also, brought
up the possibility of adding a donation tab on Sports Pilot registration page.
There is also the coordination of a DYS sponsored Revolution/Breakers tailgate fundraising event coming up.
Uniforms: Loren Rocker
REM is no longer DYS vendor. Neatco is in place as being it. Our DYS uniform is a close out item but they are holding it for three years. Neatco is thrilled to have us back. They have taken all our stock and he is carrying it at his cost.
Finance: Neal Hovey, not present
Long term Planning Committee: Neal Hovey, not
present
Scholarship Committee: Janet Gargan
Janet has contacted the High school with the exact wording on how it should be written in the book for the scholarships.
Old business: none
New business:
Jeff Chambers said that there is a new town (
Diane MacInnis asked if the band could do a booth (a
concession stand) at the DIT to raise money for
Loren
Rocker makes a motion to donate a family registration to the band auction. Frank Missett seconds it. All in favor except Bob Gilmore opposes it. He agrees the fundraiser is a good cause but
we need to be careful on how we are spending our money. We don’t want to over spend like prior years.
Loren
Rocker thanked DYS for the Edible arrangement.
Motion to
adjourn, All agree.
Jeff
MacInnis; Meeting adjourned at
The next
meeting will be Wednesday, April 1, @
Minutes
taken by Secretary, Rosa Kowalski