June BOD minutes
DANVERS YOUTH SOCCER
BOARD OF DIRECTORS MEETING
JUNE 9,2004
MINUTES

ATTENDENCE:

OFFICERS: DIRECTORS: COPORATES: GUESTS:

Jeff Chambers Tom Conway Bob Gabel Ellen Chambers

David Tye Larry Davis Dave Clarkson Priscilla Bates

John Barrows Mike Gilbert Carmen Pope Tom McNulty

Laura Davis Brett Amico Jeff McInnis Gaylen’s Rep

Bruce Ocko Dave Kamens

Neal Hovey Tom Laughlin

Janet Gargan

1. Gaylen’s

A representative from Gaylen’s Sports store made a presentation of their Coaches Club program. Basically sounds like a great idea, discounts for coach and players, special notice of events and sales, coupons etc. It will only take a coach about five minutes to register at the store. Looking into having notice put in fall coaches packets. Also will look into Gaylen’s has a sponsor for the DIT.

2. Secretary’s report

May minutes handed out, on web and accepted as written.

3. Treasurers report

Cash reports for May and DIT handed out and discussed. A few outstanding checks will be looked into and stop payments issued if need be and new checks issued as needed. Both reports accepted as written.

4. Administrations

One Topsfield boys team dropped out of the U-10 program, Topsfield’s Rick Sherman to work out last three weeks of play making sure that it will be Topsfield teams that get the bye. Will need to decide at summer meeting if we will continue this program or not come this fall. Other towns have approached DYS on this and overall the board is skeptical of adding or switching towns. David Tye and David Kamens have been looking for U-6 coaches and will continue to
do such. David Tye will be setting up an Intramural Committee meeting to discuss the upcoming fall season as to the U-10 program, the Mass Pro/ School of Excellence, the U-7 program and any other issues that come up from a e-mail that will be sent out to Intramural coaches asking for any feedback. It was brought to the boards attention that an Aztec Club rep has been at the fields passing
out flyers on game days. David Kamens has set up F & G coaches courses to held over the summer. Flyers will be passed out and the information will be on the DYS website and on ECYSA’s website.

5. Operations

The work at the YMCA field is complete and the whole area is much larger. The goalmouths at Gates are an ongoing concern. The board approved up to $8000 for assisting the town for needed repairs there. Discussed the idea of having the work done at the end of the fall season. John will talk to Jack about what can be done. An e-mail will go out at the end of the season for an equipment drop-off day.

6. Registrar’s report

77% of all travel have been processed so far for a 288 number, everything needs to be done before July 24th. The numbers are down 25% from last year.

7. Travel report.

A U-16 girls team folded after only playing two games and forfeiting
four. Discussed running up scores and the reason why not to. One DYS coach has been banned from coaching a result to the incident previously reported. As of tonight, the U-19 girls team is going to States and a number of DYS teams are in the running to go to Pingree. Tryouts are finished and the boys teams are formed, the girls team formation meeting will be this Sunday.

8. DIT

The DIT was a big success for all involved. Results have been posted on website. When a U-16 team dropped out on Saturday morning within hours of their first scheduled game, the team from Marblehead ended up only getting to play two games. A refund of $125 will be issued and sent out to the Marblehead team. No refund will be issued to the team that dropped. On Friday it came to the DIT’s attention that a club team had been accepted by the coaches implying
that the team was a town team. As they were at the U-10 level the team was forced to play up in the A division and will not be allowed back. The new sportsmanship medals were a big hit with all the teams and a lot less work for DIT staff. A number of Danvers Teams made the semi’s and the finals. Those teams are:

U-16 - Dominators - semi’s

Destiny - Champs

Liberty - 2nd place

U-12 - Gunners - Champs

Destroyers - Champs

Freedom - Champs

Breakers - 2nd Place

There is a dire need of more volunteers for next year if the DIT is to
continue. A follow up meeting will take place over the summer.

9. New business

ITC only about half have signed up for fall (34) deadline is June 30th.

The next meeting will be the annual summer family cook-out meeting. Place, date and time to be announce.

Meeting adjourned at 9:40 PM

Minutes taken and recorded by Laura Davis