January
7, 2009 Meeting
Attending: Jeff
MacInnis, Dianne MacInnis, Tom McNulty, Janet Gargan, Megan Chambers, Jeff
Chambers, Tracy Smith, Al Gianetta, John Barrows, Neal Hovey, Kevin Mallon,
Robert Gilmore, Loren Rocker, John O’Connor, Susan O’Connor, Manny Lopes,
Sharon Pollock, David Tye, Rosa Kowalski, Maureen
Merritt, Andrea Costa
21 people
attended the meeting
Meeting called to order at
Secretary’s report: Rosa Kowalski
Rosa Kowalski requested a motion to accept 12/03/08 minutes; motion to approve minutes by Maureen Merritt, Diane MacInnis seconds the motion. Jeff Chambers wants his name spelled correctly. Motion passed.
President’s report: Jeff MacInnis
Jeff got a thank you note from DHS Boosters for donation of soccer balls
Brian Armand resigned from DYS.
There are committees people still can sign up for such as:
DIT
Fields
Uniform
Publicity Committee
Long term planning committee
Past month the finance committee has been meeting over budget. DIT is the only fundraiser DYS has. Perhaps we should look at other areas, such as apparel, create some uniformity with uniforms, sponsors for DIT?
Jeff MacInnis want to recommend John O’Connor for the position of Director at large of Fundraiser. Jeff Chambers makes a motion to nominate John O’Connor for the position of Director at large of Fundraiser which is second by Dianne MacInnis. All in favor; no oppositions.
Registrar: Andrea Costa –not present
Jeff MacInnis did say that they are accepting
registrations on line and the process is going well.
Treasurer’s report: Maureen Merritt
Maureen submitted treasurer’s report
Loren Rocker makes a motion to accept the treasurer’s report
Jeff Chambers makes a second motion to accept. All in favor no opposed.
VP of Intramural’s report: Sharon Pollock
Sharon has met with Jeff MacInnis and he has transferred all files to her.
VP of Travel: Dave Kamens-not present
Jeff MacInnis said that there were 2 U16
& 2 U18 teams at the moment with possibly one more coming.
VP of Operations: Frank Missett-nothing to report
Purchasing agent: Kevin Mallon
He is meeting with Jeff Chambers and Dave Kamens to see what has to be purchased
Safety Officer: Megan Chambers
She has made an injury report form for DYS that players could use. The form will be submitted and it will be posted on the DYS website. She has met with Lyons Ambulance center and they will give free CPR and First Aid courses to DYS coaches (8-9 hours totaled). Location to be determined.
Director Travel Coach/Player Development: John
Barrows
Not much to report
DIT Director: Jeff Chambers
Will be meeting with a group to see what the condition of the fields is
Tom Conley will do web functions. He’s looking at the patch design for the tournament and postcards will be mailed out.
Director of Publicity: Bob Gilmore
Wants to increase membership based with communication, blast e-mails. We have the capability now to see how many hits are website gets. One of his ideas was to bring a friend to soccer that has never played soccer.
Sell DYS!!!
Intramural Tournament Director: Dianne MacInnis
She has to send e-mails to the fall 08 coaches and have them contact players to see who is playing in the spring. There were too many registrations last fall for the three tournaments, go back to one.
Committee reports:
Travel: not formed
Uniforms: Loren Rocker
There is a nonexistent relationship with REM. His committee talked about what vendor will sell the uniforms, or should they sell it thru the website. The end result is that they need a store front. Loren and Brian Harrison went to NEATCO and they were very happy to get DYS business. They are going to work with SCORE and stock what DYS players will need. The price differential will be minor.
Finance: Neal Hovey
The finance Committee has met several times this past month to work on the budget for 2009. Neal gave an overview of the budget and its changes. DYS has lost 117 players over the last 4 years. There are 775 players projected for 2009 based on the average.
The direct expenses are budgeted based on the 775 number. Examples of direct expenses are:
Fields and equipment
Clinics
Travel balls
The number referees
ECYSA fees
It’s pretty much what it costs to run this league. The committee sought to create a balanced budget by analyzing program costs and increasing registration fees to cover the projected program costs based on the 775 registrations projected for 2009.
This budget has no room for any discretionary expenses such as donations, flowers, free players.
Long term examination – “Vision for the Future”
Gates field:
Premium storage
Snack bar
Bathrooms
Artificial turf
Lights
Thorpe school:
Permanent storage
DYS has been extremely generous over 9 years to Danvers.
Neal made a motion to accept the 2009 budget as presented. Frank Missett seconds the motion. All in favor no opposition. Jeff Chambers abstained from voting.
Neal then proposed increases to the player fees:
U6 will increase $15
U7 will increase $20
U8 will increase $20
U10 will increase $20
U12 will increase $35
U14 will increase $35
U16 will increase $15
Neal makes a motion to raise the player fees. Frank Missett seconds the motion. All in favor no opposition.
Neal makes a motion to approve the $5,500 in discretionary expenses, Loren Rocker seconds the motion. All in favor, no opposition. Bob Gilmore, Jeff Chambers and Megan Chambers abstained.
Long term committee will reconnect for the capital expenditures.
.
Motion to
adjourn by Jeff MacInnis; Meeting adjourned at
The next
meeting will be Wednesday, February 4th at
Minutes
taken by Secretary, Rosa Kowalski