Minutes of the Danvers Youth Soccer Dec. Board Meeting

Jan. 4, 2007

 

Attending:   David Tye, Maureen Merritt, Neal Hovey, John Barrows, Sharon Pollock, Frank Missette, Janet Gargan, Jeff Chambers, Diane MacInnis, Jeff MacInnis, Dave Kamens, Bob Gilmore, Bob Gabel,

 

13 people attended the meeting.

 

The meeting was called to order at 7:31 pm

 

Secretary’s Report

Dec BOD. Minutes have been posted on website.  Dave Kamens made a motion made to accept December’s minutes, motion was seconded by Dianne MacInnis, motion accepted.

 

President’s report

 

Thorpe School meeting

Dave gave overview of Thorpe meeting.  The meeting was with the neighbors to inform them as to how the project is going to proceed.

 

Registrar’s Report

Sat. Feb. 3rd, the town will be holding town wide registration at the high school.

 

Treasurer’s Report

Picture rebate of $1,085 was received from Captive Images.  The donation of $1,000 to Danvers Relief Fund was hand delivered to Danversbank by David Tye.  The branch manager expressed sincere gratitude.  The 2007 operating budget shows a $22,414 loss.  Lengthy discussion ensued as to whether or not we should raise registration fees to balance the budget or continue to use the profit from the tournament to offset expenses. 

 

Dave Tye made a motion to increase the reg. fee by $20/per player for U7 and above with a $15 discount if paid by an established discount date and the board will determine a reduced entrance fee for DIT for Danvers teams at the next BOD.  Dianne MacInnis seconded.  Motion passed with one dissenting vote and one abstention.  Motion made to accept the 2007 budget with the stipulations that net income from the DIT would be included as a line item, reg. fees would increase based on approved increases and the increase in ECYSA fees TBD sometime next week; motion was seconded and motion passed.  Dec. 2006 treasurer’s report was also approved.

 

VP Admin Report – No report.

 

 

VP Ops Report Neal Hovey reported on outstanding issues regarding Essex Aggie.  Neal received a letter of appreciation from Essex Aggie regarding the collaborative effort between DYS and Essex Aggie.

 

Travel Director’s Report

U12 and U14 all set.  Registered so far:  U16 girls – 28 players, U16 Boys – 33 players, U18 Girls – 18 players, U18 Boys – 11 players.  Registration is on Wednesday, Jan. 10th.

 

COMMITTEE REPORTS:

 

Danvers Invitational

First meeting date is set for Wed. Jan, 17th at Stop & Shop.

 

Pictures

Committee will discuss if same company will be used for next season.

 

Touchline

Bob Gilmore is putting together publication this season.   Bob has some new ideas, including using the website to publish information more frequently. 

 

Intramural Tournament Committee

In February, the committee will do a postal mailing.

 

Old Business

Neal Hovey reported on Voice Com voice mail service as a possible replacement for our current hotline system.  The cost is $20.95/month.  Additional charges will accrue for calls beyond 1,500/month.  Motion to accept purchasing the Voice Com voice mail service; motion seconded; motion passed

 

New Business

Dave Tye revisited the idea of a DYS Ombudsman.

 

The DYS Ombudsman would be a liaison between parents and the BOD to deal with problems/issues that may arise.  He/she would direct the problem solving process to the appropriate board members.  We will continue discussion at next meeting.

 

.Essex County

Jeff Chambers reported that Essex County is looking for Grade 9 referees of ages 15 and above.

 

Next BOD meeting:  Wed., Feb.7, 2007 at 7:30 pm at Maple St. Church.

 

Minutes taken by Maureen Merritt

Meeting adjourned at 9:04 pm.