February 4, 2009 Meeting
Attending: Jeff MacInnis, Dianne MacInnis, Tom McNulty, Janet Gargan, Megan Chambers, Jeff Chambers, Tracy Smith, Al Gianetta, Neal Hovey, Kevin Mallon, Robert Gilmore, John O’Connor, Sharon Pollock, Rosa Kowalski, Maureen Merritt, Dave Kamens, Brian Harrison
17 people attended the meeting
Meeting called to order at
Secretary’s report: Rosa
Kowalski
Rosa Kowalski requested a motion to accept
President’s report: Jeff MacInnis
Committees are just getting organized. He would like to see each committee start writing written policies. That way we could have some good guidelines.
Examples:
Coach selection- would have to take classes and know what DYS’s standards and
Intramural policy for playing time-fair & equitable playing time
Registrar: Andrea Costa –not present
Jeff MacInnis did say that we are getting onboard with Sports Pilot. It is not very user friendly and there is a learning curve. He is not happy with the customer support. He has called and has had no e-mail or a call returned back to him and it’s been over a week.
Treasurer’s report: Maureen
Merritt
Maureen submitted treasurer’s report. She gave a brief description on what was spent in the month of January. Bob Gilmore makes a motion to accept, Dave Kamens seconds it. All in favor no opposed. The DIT budget was then proposed. There was one change; the trophy expense was raised to $1300. Dave Kamens makes a motion to accept the budget, Neil Hovey seconds it no opposition.
VP of Intramural’s report: Sharon
Pollock
She is working on Sports Pilot integration with Jeff. Sports Pilot has all registered players
uploaded onto the system. 34 intramural
teams have been created in Sports Pilot and players have been assigned to their
respective team. There are a small
number of players who are unassigned, particularly U7 boys.
VP of Travel: Dave Kamens
Teams are registered.
There are some players still coming in.
Tryouts start in May till June.
They do get half rained out so they have to make sure they have a
contingency plan for it. They do have a
U18 team combined with
VP of Operations: Frank Missett-not present
Kevin Mallon spoke for Frank and said that Frank met with
Jack from the town of
Gates-making sure nets get off the fields and the Town is going to cover the sprinklers.
Smith-the town is going to reseed the 1st field and will be corded off so the kids can’t use it for 4-6 weeks, the 2nd field they will do after that. The town is also going to trim the brush near the tree line. The irrigation system will be repaired. They are going to put crushed stone for the pot-a-potties. The gate will be fixed. They are going to be signage around Smith such as-where to go, carry in and carry out, and no dogs allowed.
Plains Park-fix holes, it’s in tough shape because football beats it up
Thorpe-they talked about where to put the shed-storage, where to put the soccer equipment. They already put pads there for the potties
Exec VP: Neal Hovey, no report
Purchasing agent: Kevin Mallon
He still needs to get a better handle on what he needs to buy. He needs to see invoices and quotes from the previous years.
Safety Officer: Megan
Chambers
She has the
Compliance Officer: Tom
McNulty
The tax-exempt status has been extended till 2/20/2019. There seems to be a problem with the Annual report filings for DYS for fiscal years 1999-2007. Tom has asked Grandmaison & Tripoli to follow up with the State of Massachusetts.
Director Intramural Coach/Player Development: Manny Lopes, not present
DIT Coach/Player Development: John
Barrows, not present
Dave Kamens spoke for John.
Next Wednesday there will be a speed & agility clinic @ the armory. The MPS clinics will hold keeper classes in
March.
Director of Publicity: Bob
Gilmore
This month there seems to be not so many hits on our website. He wants to push advertising soccer in Salem Evening News, send in pictures to the newspaper.
Intramural
Tournament Director: Dianne MacInnis
Many of the fall coaches are interested in coaching spring tournament teams. I am also reaching out to the Intramural coaches to see if they are interested in coaching in the DIT, because we had a few coaches that may not be able to coach due to their multiple roles in the DIT. I am working with the VP of Admin to get the ratings from the end of the fall season. I will be scheduling a meeting with the committee after the kid’s school vacation to finalize our teams for the DIT. There were a couple complaints from the U10 age group about playing time. Parents wanted to know what was the policy for players if they missed some practices and if they should get penalized for it. There should be “fair play time for everyone
Director of Fundraising:
John O’Connor
The committee is just getting organized. They added 5 more people. Starting 2/18/09 they are going to meet every Wednesday @ the Firehouse. Their first focus is to save $ and get more capital reserves.
Committee reports:
Travel:
Uniforms: Brian Harrison
This committee has met with Neatco and is in the process of
looking @ some costs.
Finance: Neal Hovey
Nothing to report
Long term Planning Committee: Neal
Hovey
Nothing to report
Scholarship Committee: Janet
Gargan
There have been new members joining the committee. The scholarship committee will not really start until April. It was brought up that we should have applications on our website.
Old business: none
New business: none
.
Brian Harrison makes a motion to adjourn, Tom McNulty seconds it.
Jeff MacInnis; Meeting adjourned at
The next meeting will be Wednesday, March 4, @
Minutes taken by Secretary, Rosa Kowalski