Minutes of the Danvers Youth Soccer December Board Meeting
Attending: Neal Hovey, Brett Amico, Tom Conway, David Tye, Jeff MacInnis, David Kamens, Jeff Chambers, Janet Gargan, Tom McNulty, Rob Lebel, Andrea Costa, Bruce Ocko, Brian Harrison.
13 people attended the meeting.
The meeting was called to order at 7:35 pm
Secretary’s Report
November minutes reviewed and accepted. Secretary will investigate purchase of a laptop for perpetual use of the secretary. Will need to use Excel, MS Word, and be of sufficient quality to pass on to the next Secretary.
President's Report
Budget will be reviewed and voted in at January meeting. Committee lists are available for sign-up. DYS will vote in February on when U12 8v8 soccer will be implemented in ECYSA. DYS preference is to grandfather in current U11s to allow them to finish out U12s in 11v11 format. Travel director will need to contact and work with other town directors to present a united front as far as grandfathering U11s into 11v11 next year.
Treasurer’s Report
Individual budgets due by Friday to Treasurer. Budget will be presented and voted on at Jan 4, 2006 meeting, which will start early at 6:00 pm.
Monthly activity reported. Treasurer’s report accepted.
Registrar’s Report
Townwide youth sports registration will be held in Feb. 2006. Registration fee to MassYouth increasing by $3 in September 06. Many towns are going to online registration. We will put cost for online registration into next year’s budget and decide early next year whether we will go for it. There was a DYS player injured at a Fall tournament, and is seeking redress from MassYouth soccer. DYS has provided MassYouth with a copy of our registration form for this youth.
VP Admin Report
Polling of players for Spring return has begun. Also contacting other towns for participation in a Spring jamboree.
VP Ops Report
Turnover continues between J. Barrows and B. Harrison. Fields have been officially closed. 2006 budget will include expenses associated with implementing 8v8 soccer. Need to find out if planned work on resodding Gates goal mouths has occurred.
Travel Director’s Report
Approximately 40 players have signed up for Spring U16 to U19 teams. Similar numbers to last year at the same point. Tryout schedule for Spring 2006 is under development. Fall U16 program by ECYSA did not occur Fall 2005.
Committee Reports – Danvers Invitational
Permission to host May 2006 tournament has been signed and sent to MassYouth Soccer. DIT kickoff meeting was held. Fee structure for tournament has been done. There will be no 8v8 soccer for DIT 2006. Minor changes have been made to DIT rules.
DIT 2006 directors:
Admin – Jeff Chambes
Concessions – Neal Hovey
Fields – John Barrows
Registration – Tom Conway
Next DIT meeting will be Jan. 17, 2006, 7:30 pm at Liberty Tree Mall Stop’n’Shop.
Intramural Tournament Committee (ITC)
Jeff Chambers is new ITC chairman. Updated registration form will be put on the website. Looking to push the registration date back to help increase registration numbers. Cutoff for registration will be made as late as possible.
Pictures
Tom Laughlin will continue as chairman for next year.
Social
No report.
Scholarship Committee
Committee open for volunteers
Touchline
Neal Hovey will be implementing a calendar for 2006, possibly to be placed on the web.
Long-term planning
Important committee for the coming year and needs active participation.
New Business
Motion made and approved to make one-time donation to Maple St. Church of $300 in appreciation for their support of DYS. Motion made and approved to authorize the travel director to spend up to $15000 out of capital account to register travel teams for the Spring, assuming that 2006 budget is not authorized by the travel team registration deadline. Next meeting will be Jan. 4, 2006, 6:00 pm at the Maple St. Church. .Minutes taken by David Tye.