Minutes of the Danvers Youth Soccer March Board Meeting

April 2, 2008

 

Attending:   David Tye, Jeff MacInnis, Dianne MacInnis, Maureen Merritt, Sharon Pollock, Dave Kamens, Bob Gilmore, Brian Harrison, Frank Missett,  Al Gianetta, Tom McNulty, Jeff Chambers, Janet Gargan,  John Barrows, Brian Armand, Bob Gabel, Tom Conway

 

17 people attended the meeting.

 

The meeting was called to order by President David Tye at 7:31 PM. 

 

Secretary’s Report - Maureen Merritt

March, 2008 BOD minutes have been posted on website.  Jeff Chambers made a motion on to accept March, 2008 meeting minutes; motion was seconded by Brian Harrison; motion passed.

 

President’s report- David Tye                

Dave presented the informal agreement for the using Southwick (Tipert St.) field as drafted by Tom Delaney, President of Danvers Youth Lacrosse.  It proposes a schedule for the different youth sport teams to use the space.  The board agrees that this is a good idea and will abide by the proposed schedule.  A thank you note from the Tordiglione family was read.

 

Registrar’s Report- Dianne MacInnis

Spring registrations are at about 850 (intramural and travel).  Fall 2008 registrations will be held on April 10th and April 16th at the Danvers High School cafeteria.  April 25th is discount date for travel; July 1st is the intramural discount date.

 

Treasurer’s Report – Sharon Pollock

March treasurer’s report was presented.  Jeff Chambers made a motion to accept the March, 2008 treasurer’s report; seconded by Dave Kamens; motion passed. 

 

VP Administration Report – Jeff MacInnis

Intramural schedules are completed and will be posted on the website.  Letter was sent to coaches that stressed the zero tolerance policy DYS regarding interaction with referees (both coaches and parents).  All coaching information will be posted under the new Coaches tab.  A long discussion ensued regarding how referee problems should be addressed and reported.  Intramural tournament teams have been formed.   Al Gianetta presented a sample DYS coaching shirt .   The shirt cost is $20 each.

 

Motion

Jeff Chambers made a motion to approve up to $3,000 for up to 150 shirts to be purchased for the coaches;  Dave Kamens seconded;  motion passed.

 

Dave Tye made a recommendation to issue two shirts per team.

 

 

VP Operations Report – Frank Missett

On Saturday April 5th, Frank will hold an equipment distribution meeting at Plains.  Brian Harrison reported that the back field will be used at Gates.  The sod will be installed on Field #1.  At the YMCA, for the time being, the fields committee will do some field improvement work themselves and the major work that we approved recently will be postponed until August.  Some clean up work needs to be done at Gates.  The Essex Aggie is in rough shape.  Brian has requested fertilizer.  The Essex Aggie’s Girls Lacrosse team will be using the field until 5:15PM on weekdays, so practice times will need to be scheduled accordingly.

 

 

Travel Director’s Report– Dave Kamens

Dave is putting together a practice schedule for all travel teams.  Schedules were mailed out today.  There is an error on the U-14 girls schedule.  Tryouts will held on Sunday 5/4 & 5/18 and Friday 5/9 & 5/16.  MPS will be on hand to help out with the tryouts as a benchmark.  Track boosters want to sell track sports bags at the DIT.  We can possibly set them up at Gates.  Dave will talk to Neal about this.  Revolution wants to partner with DYS to have a group outing at Gillette.  Dave will look into the cost. 

 

COMMITTEE REPORTS:

 

Danvers Invitational– Tom Conway

194 teams have registered.  Groupings need to be put together to get the fields nailed down.  The High School has requested the stadium for 2 hours on Saturday and 2 hours on Monday.  John Barrows will confirm times.  Friday night is the LAX NEC All-Star game.  DIT will need extra security for this contingency.

 

Scholarships- Janet Gargan

All applications should be in this month.

 

DSSSFestival-Jeff Chambers

Jeff Chambers and some others attended appreciation luncheon.

 

Social– Sharon Pollock

The committee created a flyer to promote the social.  The main objective is to sell tables.  An e-mail address will be created for replies to the social flyer.  The social is a “break-even” event.  Chicken and scrod will be served.  The cost will be $30 per person/$60 per couple.  Raffle ideas are being discussed.  Committee would like social promoted on the web-site.

 

Pictures- Maureen Merritt- no report

 

Touchline– Bob Gilmore

Publication is with the printer.  Front page will be colored.  800 copies should be ready to mail out on Monday.  Bob raised the possibility of an opening day parade and a Sportsmanship award.

 

 

Uniforms– Loren Rocker-no report

 

 

 

New Business

Janet Gargan discussed Sports Pilot which is software to run Youth Soccer registrations, scheduling, e-mailing and other activities.  The cost will be roughly $2.70 per player.  This is a web-based program.  A merchant credit account will need to be set up which would increase the cost to close to $5.00 per player.  Janet will have the vendor come out and give a presentation to the BOD.  Possible implementation could be Spring 09.  It’s time to retire Soccer Track.

 

The next BOD meeting will be held on Wednesday, May 7th at 7:30PM at the Maple St. Church.  BOD meetings are usually held the first Wednesday of each month.

 

Motion to adjourn by Jeff MacInnis; seconded by Tom McNulty.  Meeting adjourned at 9:30 PM.

 

Minutes taken by Secretary, Maureen Merritt and Secretary-in-Training Tom McNulty