Committee
|
Limited
or
Open
|
Chair
|
Co-Chair
|
Purpose/Responsibilities
|
Recommended Composition
|
|
|
|
Travel |
Limited |
Director of Travel |
Assistant Director of Travel |
Administer all aspects of the DYS Travel Program; establish tryout dates and processes, player evaluations, team formation, coach selection; establish, document, publicize and adhere to DYS policy with regard to the travel programs. Liaison with ECYSA and manage all registration, rosters, cards, fields, reporting and schedules in compliance with all ECYSA rules and requirements. |
Limited to sitting BOD members BUT may form open subcommittees to complete tasks such as tryouts and team formation. Recommend that coach selection be limited |
|
Finance |
Limited |
Director (Excluding Treasurer) |
Director or Associate |
Review and consolidate annual budget submissions for Directors and committees; present for BOD approval at January BOD meeting. Assess current and future needs and recommend fees and adjustments. Review, create and recommend long term planning goals and projects as related to capital improvements and investments. Audit and review financial status and transactions on an ongoing basis. |
Treasurer should sit on committee but may not chair. |
|
Intramural |
Open |
Director of Intramurals |
Director or Associate |
Administer all aspects of the DYS Intramural Program; establish registration dates and processes, player evaluations, team formation, coach selection; establish, document, publicize and adhere to DYS policy with regard to the intramural programs. |
2 or more sitting BOD members, plus age group coordinators. May include any interested parties including coaches and parents. |
Fields
and
Equipment |
Open |
Director of Fields and Equipment |
Director or Associate |
Coordinate field maintenance and usage with Town of Danvers including obtaining permits; filed lining; perform equipment purchasing and rental; establish and publicize policy for field usage and security. |
Sub-function or sub-committee for purchasing; 6-8 members available and interested in field/goal set-up, breakdown, storage; significant component of DIT. |
|
Coaches Education |
Open |
Director of Player/Coach Development |
Director or Associate |
Coordinate and administer coaches education and player development programs in accordance with DYS curriculum; liaison with contracted coaches including the Director of Coaching to schedule and implement such programs. |
3-4 people in total with interest and experience across all age groups. |
|
Intramural Tournament Teams |
Open |
Director |
Director or Associate |
All functions as dictated by ITC Policy; develop and present changes to policy as needed. |
2 or more sitting BOD members plus interested coaches, parents, age group coordinators |
|
Communications and Publicity |
Open |
Director |
Director or Associate |
Manage website, Facebook, email news updates, participate in town activities, interface with local press |
Sub functions of website maintenance; email communications. Should include at least 4 people can be more. |
|
Tournament |
Open |
Director |
Director or Associate |
Run all aspects of the Danvers Invitational Tournament, including promotion, registration, scheduling, competition seeding, concessions, permits, fields, equipment. |
Need as many people as possible Sub-committees for administration, registration, competition/scheduling, fields/equipment and concessions highly recommended. |
|
Special Events |
Open |
Director or Associate |
Director or Associate |
Organize organization-wide events such as the social, Revs and Breakers Nights, DYS Picnic. |
4-6 people willing to plan, promote and execute as needed. |
|
Scholarship |
Open |
Director or Associate |
Director or Associate |
Review applications and select recipients of DYS High School Senior Scholarships. |
3 people recommended. |
|
Referee |
Open |
Director or Associate |
Director or Associate |
Recruit, train, assign, manage referees for all in-town programs. |
3 people recommended. |
